The global pandemic has created a dilemma across the world and consequently, both the industrial and corporate world faces a standstill being uncertain about how to disseminate their emphasis on the productivity rates and employers’ well-being accordingly. Your organization has got the crucial responsibility to organize the most suitable remote work policies and schedules and to put them into action without any fail.
To be realistic as well as effective while working out such a line of thought is mandatory since recurrent failures in meeting deadlines and targets in a non-office environment can bring forth undesired results and setbacks to the organization and employees alike. Here are some of the proven and productive tips you can try your hands on to get into the sharp and smart dimension of working remotely.
- Maintain the connectivity
Ensure that you do actively participate in your team and maintain that healthy work environment irrespective of the actual location in which you do that. Frequent and regular interactions with the team can do way better than isolating yourselves for the screen and individual projects alone. Try to start your working day by meeting with the team through a wide range of cloud meeting options available now. Video conferencing platforms not only make your daily assignments pace with better coordination but also the face to face human interactions can enhance your mental health, reduce stress and alienation and keep up your work records in-tact.
- Informality yields
Tools and meeting platforms that you make use of to meet the work-quality degradation has got many other potentialities to keep up the spirit within you. Try to schedule informal meetings with your colleagues and thereby you can try to recreate an active and joyful office atmosphere that you once enjoyed the most. It can also make you remind that you aren’t alone in the crisis rather everyone goes through the same uncertainties and perplexions so that you can prepare yourself to accept the new normal.
- Mark well the home-work boundary
Creating the right ambience to work within your home is one of the most crucial requirements of the “work from home” generation. Hard and fast rules don’t sound quite practical and realistic solution when it comes to setting up workspaces within the domestic environment. Infrastructure and resources vary from person to person. However, try to be in a space where you won’t find distractions to interfere with your working hours. Decide your comfortable seating position so that working from home can be a comfy and productive experience adding advantages to your health also.
- Accept the priority shifts
A homely environment can never match with the office moods and an employee can’t get strictly conform to their office identity since they are bound by the family.
It’s quite normal that they have to satisfy the domestic requirements, care for the other persons in the house and meet the other needs and concerns of themselves and their family as well. It’s okay that if their priorities change, let the deadlines move flexible, considering the individual circumstances of the company.
- Cloud-based documentation
Make use of cloud-based solutions for technical documentation, saving and sharing of files. Implementing a similar technology during the work from home times can reduce the chance of data loss as well as create an easy and convenient solution to pick up the files and work on them even in the absence of the original creator of the file.
This can make the teamwork more comfortable and smooth going. The accuracy of the information regarding the resource person and user of the file, time of use and other relevant information can also be fetched using the same.
- Uncover your potentials
Your regular office might be a tale of full-time commitment and workload stuffing within you throughout. But the age of remote work brings a subtle change to all those confinement issues.
You become more flexible and gets more vacant time in which you can find the possibility to practice and pursue your dropped out passions, invest better in freelancing and many more. The age of financial crisis can get you more opportunities in freelancing since companies cannot afford to have a full-time employee for their minimum requirements. Even though such an isolated state can create an intense mental strain within us, the monopoly of working for the same organization, same clients and projects can be overthrown and you can find the new heights of your potentials stored within.
Here are some of the thoughtful tools and software to keep your remote work at ease and fast!
- Integrate cybersecurity
Cybersecurity threats that an organization faces is the worst among all the challenges and it has the potential power to destruct all the prestige and reputation of the firm by the unethical means of hacking, scamming and the like.
Make sure that that your employees are being connected to the company network regularly and assure them of the safety of the and security enabled in the same. Thereby you can maintain a team with much better confidence since no security challenges interfere with the work efficiency. Some of the cybersecurity solutions that you can install for your company system are the following.
- Recovery and data backup software
- Password management tools
- Software firewalls
- Hardware firewalls
2. Cloud Communication
Proper client and team communication are integral parts of the remote work management system. A conventional mailing system makes it difficult to collaborate and take decisions time-bound. Whereas our traditional phone calls aren’t that advanced or incorporated with the digital features to equip with the need of a huge team which works and corporates remotely. VoIP phone system gains importance here. This cloud-based communication system can move things at a much faster pace without compromising the efficiency of the communication.
Proper client and team communication are integral parts of the remote work management system. A conventional mailing system makes it difficult to collaborate and take decisions time-bound. Whereas our traditional phone calls aren’t that advanced or incorporated with the digital features to equip with the need of a huge team which works and corporates remotely. VoIP phone system gains importance here. This cloud-based communication system can move things at a much faster pace without compromising the efficiency of the communication.
3. Employee management software
The usual staff welfare programs that an organization set up in the offline setups may be a choice. But in remote working conditions, enquiring and ensuring employee welfare becomes the crucial point in accelerating productivity and maintaining a healthy working atmosphere within the team. You have to continuously monitor and observe the employees, their challenges, requirements and concerns while working remotely. Sending formal toned emails or survey forms may not be a good idea in this regard. Invest in a standard employee management software and stay connected with the interiors of your company which you might not ever get in touch with.
4. Customer Relationship Management (CRM) Software
Customer relationship management is what makes your brand stay within the industry for a longer period and makes your long-term business goals a reality. Acquisition of fresh clients and retention of the old ones are very much important in this regard. It is quite difficult to satisfy both of these without an extensive customer database.
To rack up the customer database manually is a herculean task after all. Especially, when the team works outside the office premises, it becomes mandatory to rely on a good CRM software to meet our requirements. Go for one with customer service features, lead management analytics, workflow automation. Also, don’t forget to go for a free trial to ensure that your employees will be able to comprehend the software and to rate the functionality standards.
The idea of remote working cannot be kept aside as a temporary solution. Accept that this is the need of the era and the remnants and concepts of the same will continue along the way also. With proper insights and optimistic planning you can definitely make a team and client circle loyal, corporative and productive towards the organization.
